Modern software, like QuickBooks, has made bookkeeping and accounting easier. However, if you don’t have a qualified accountant or bookkeeper using the software properly, you are not getting all the benefits you should from it. If this sounds vaguely familiar, it may be time to bring in a QuickBooks Consultant.
Here are four signs it’s time to bring in a San Diego consultant.
#1 Your Financial Reports Are Always Late
Quickbooks allows you to set up automatic reports, so your reporting should always be up to date and readily available. If your reports are late or out of date, you don’t know where the company stands financially.
Bringing in a consultant can help give your team the training they need to get the numbers up to date and to get the reporting set up properly. The consultant can provide reports on the spot so you can see where things currently stand.
#2 You Don’t Get Information on How to Improve Things
One hallmark of a good bookkeeper or accountant is suggestions on how to improve your accounting and reporting. This is especially true with robust software like QuickBooks. The software already has a ton of features which provide critical information and reports. And it’s regularly updated with even more features.
A QuickBooks Bookkeeper can assess how you are using the software and how to improve your system with the available features.
#3 Your Checks Keep Bouncing
This is something that should never happen, especially with no warning. There is nothing more embarrassing than to have a long-time vendor calling because the check you sent bounced.
You should know what the bank balance is on a daily basis. If you don’t know the balance, it’s time to stop and reevaluate your bookkeeping. What is wrong? Why is information not up to date and readily available? A QuickBooks consultant can come in and get things up to date. The consultant can also provide suggestions on what is wrong and how to fix it.
#4 You See Old Transactions in Your Undeposited Funds
The Undeposited Funds list in QuickBooks is based on invoices, payments, and deposits made into your corporate account. If there are numerous transactions stuck there, you likely have revenue duplicated in your QuickBooks accounts.
When your bookkeeping staff updates the software properly as invoices get paid and deposits get made, the list updates automatically. However, if they are not making proper updates, you will see a growing number of items in the Undeposited Funds list. That means your financial reporting is wrong.
QuickBooks consultants can come in and sort out those transactions while providing training for your staff so this doesn’t happen in the future.
It’s Time to Get a QuickBooks Specialist
Your bookkeeping and accounting staff needs to know how to use QuickBooks to get the most benefit out of it. Bad financial reporting and bounced checks are sure signs you need a consultant. If you fail to act promptly, you may find your accounts severely overdrawn or, even worse, your successful company all of a sudden going into the red.
A QuickBooks consultant can help solve these problems and more. OnTrack Financial offers certified QuickBooks consulting and professional accounting service in the San Diego area. Call us today to get started.